2018–19 School Year Enrollment Policies

Academies of Math and Science

2019–20 School Year Enrollment Policies

 

Thank you for your interest in the Academies of Math and Science (AMS) charter school network. In Arizona, families have the right to choose among district and charter public schools. Charter schools are open-enrollment, tuition-free, public schools that operate based on a contract with their authorizer. This policy outlines our enrollment and admission practices. If after reading them, you have any questions please speak to the school’s registrar or principal. We are happy to answer any questions you may have. AMS widely informs the community about the opportunity to enroll at AMS.

Arizona law requires charter schools to enroll all eligible students who submit a timely application during open enrollment, so long as the school has capacity. If the school receives more applications than the number of available seats, admission will be determined based initially on a lottery and followed by an equitable selection process”, detailed below. If your child is placed on a waiting list, please refer to the section on page 5, “Waitlist and Lottery”.

 

Returning Students

Returning students must return an admission application or completed registration packet prior to the end of the Open Enrollment period to secure a spot for the following year. Returning students will receive priority and are guaranteed a spot at the next grade level. Siblings of returning students are treated as priority enrollments, but must follow the application process as provided below.

AMS requires parents to yearly update all information with a newly completed registration packet with all fields filled out.

Returning students must submit updated enrollment applications within 5 days after AMS announces the results of the Lottery, which will occur following the end of the Open Enrollment period. The parent must provide, per Arizona law, updated residency information yearly.

 

Open Enrollment – November 1, 2018 – December 21, 2018

The open enrollment period is the period prior to the start of each school year when parents/guardians can complete an application for each child to their desired school(s) for the upcoming school year ending on the date of the lottery, December 21, 2018. Open enrollment dates for the upcoming school year will be posted on the AMS school website and will take place after November 1st.

During the open enrollment period, parents/guardians complete an admission application for their child/children. During admission, the school offers the student(s) a seat at the school. If the parents/guardians accept the seat, the school enrolls the student(s). To enroll the student(s), the school will require the parents/guardians to complete each child’s registration packet.

Applications received after the open enrollment period will not be eligible to enter the open enrollment lottery. Instead, these applications will be processed on a first-come, first served basis behind applications received during the open enrollment period.

Prior to November 1st, any admission received for the upcoming school year will also be placed in the lottery.

Returning parents will have until the date the school runs the lottery to turn in their updated registration packet and residency proof.

 

Lottery – January 31, 2019

Prior to the end of the open enrollment period, if the number of students that apply exceed the capacity for each program, class, grade level  or building, students will be admitted through a randomized lottery conducted by the district, with exception and preference provided to currently enrolled students, siblings of students currently enrolled or who enroll through the lottery process, and children of employees of the school or members of the Governing/Corporate Boards at any AMS Network schools. Student(s) seeking admission through the lottery process must have a completed admission application prior to the end of the open enrollment date. With the exception of AMS Prince, no other AMS school may grant enrollment preference to students from affiliated schools as AMS schools are the recipients of federal CSP funds that prohibit this.

Following the lottery students are offered admission and upon completed application materials are offered enrollment.

For the 2019-2020 school year, we will hold an admission/enrollment lottery for student admission on December 21, 2018. The date will be added to the AMS school’s online enrollment page and posted in the school’s lobby or office. We will not hold the lottery if the number of applications received is fewer than the number of available seats. In this case, we will admit every student who seeks admission.

We will notify parents of the students chosen by lottery via telephone or email, the offer of admission. If parents accept the offer of admission, they will be given 5 days to complete a registration packet to enroll their student. Once the student is enrolled, they will be required to meet the following timelines to stay enrolled: proof of age/identity which will be required to be completed within 30 days, proof of residency which shall be completed within 10 days of enrollment and immunization records which shall be completed within 10 days of attendance.

If the registration packet is not completed within the timeframe given of 5 days, admission will be offered to the next student in line or selected through the lottery process who will also have the same amount of time to complete the registration packet. Parents/guardians who do not complete the registration packet on time will need to reapply.

 

First Come First Serve Enrollment

First come, first served is defined as a process whereby parents applications are processed in order by the date that they turn in applications. With a completed admissions packet, parents are processed on a first come, first served basis in the period defined below and have 5 days after an offer of enrollment to turn in a completed registration packet.

AMS is currently in the first come, first served enrollment period for the 18-19 school year, which will continue to be the case until the end of this school year.

All applications and enrollments after the Open Enrollment period for the 19-20 school year will be considered on a first come, first served basis in order after the applications submitted during the Open Enrollment period.

The first-come, first-served list shall be reset periodically. To ensure parents can enroll for open slots under the first-come, first-serve enrollment period, parents should re-indicate their interest on a monthly basis and may do so up to 5 days prior to the start of each month and subsequently after the start of each month.

A new admissions packet will not be required. For example, if a parent turns in their admission on January 1st, 2019, they should re-indicate their interest on January 27th, 2019 or later for the month of February.

 

Required Information for Admission

At minimum, the application for admission must contain each applicant’s full name (first, middle, last); the applicant’s date of birth; city/town of residence; home address(es); grade level for which they are seeking admission; and telephone number(s). As part of the admission process, we also require the applicant’s age, sibling status, and confirmation that the parent has reasonable proof of age/identity (which will not be required to be turned until 30 days following enrollment) and reasonable proof of residency (which will not be required until 10 days following enrollment) except in the case of homeless children.

 

Completion of Registration for Enrollment

After the parent completes the registration packet, they are offered enrollment in the grade level they are enrolling in or in the grade level the student places into following the completion of the placement test, depending on the availability of seats as well as the decision of the Principal of the school, which shall be final.

A registration packet is complete when parent turns in registration packet filled out to the best of their abilities.

A student may be withdrawn by the school if the parent does not turn in residency requirements within 10 days following the enrollment, immunization records or exemption within 10 days of attendance of school, and proof of age/ID within 30 days of enrollment.

 

Information Collected After Admission with Enrollment Registration Packet

We will collect the following documents after the parents/guardians have accepted an admission offer (unless the parent has already turned the documents in with their application for admission):

 

  • Proof of age/ID
  • Proof of residency
  • Immunization records
  • A home language survey (PHLOTE);
  • A free and reduced-price lunch form;
  • Permanent transcripts from any former school(s);
  • A publications permission form (media release);
  • Commitments to Success
  • A records release form; or
  • Other student records (e.g., health records and Individualized Education Plan from a previous school).

 

As a part of an application for enrollment, we do not  discriminate enrollment based on race, color, religion or creed, national origin or ancestry, sex, age (excluding the minimum age for kindergarten), disability, gender identity or expression, athletic or academic ability, income level, proficiency in the English language, or any classification that may be designated a protected class now or in the future to determine admission or enrollment.

 

Proof of Age/Identity

All Arizona schools must obtain age and identity documentation from students within 30 days following enrollment. Failure to obtain this information shall obligate the school to contact authorities. Documentation includes:

  • A certified copy of the student’s birth certificate; or
  • Other reliable proof of the student’s identity and age, including the student’s baptismal certificate, an application for a social security number or original school registration records, or an affidavit explaining the inability to provide a copy of the birth certificate; or
  • A letter from the authorized representative of an agency having custody of the student pursuant to a juvenile court proceeding, certifying that the student has been placed in the custody of the agency as prescribed by law.

 

Proof of Residency

As with all public schools in Arizona, we are required to obtain and maintain verifiable documentation of a student’s Arizona state residency within 10 days following enrollment. The Arizona Department of Education has prepared Residency Guidelines available for review at http://www.azed.gov/policy/files/2017/06/revised-residency-guideline-2017-1.pdf.

We will accept one of the following documents as proof of residency:

  • Valid Arizona driver’s license or Arizona identification card
  • Valid Arizona motor vehicle registration
  • Valid Arizona Address Confidentiality Program authorization card
  • Property deed
  • Mortgage documents
  • Property tax bill
  • Rental agreement or lease (including Section 8 agreement or off-base military housing)
  • Utility bill (water, electric, gas, cable, phone)
  • Bank or credit card statement
  • W-2 wage statement
  • Payroll stub
  • Certificate of tribal enrollment (506 Form) or other identification issued by a recognized Indian tribe located in Arizona
  • Other documentation from a state, tribal, or federal agency (Social Security Administration, Veterans’ Administration, Arizona Department of Economic Security, etc.)
  • Temporary on-base billeting facility (for military families)
  • Shared residency: The parent or legal guardian must have an affidavit of shared residency form completed indicating his or her name, the name of the school district, school site, or charter school in which the student is being enrolled, and submit a signed, notarized affidavit for the person who maintains the residence where the student lives attesting to the fact that the student resides at that address, along with a document from the bulleted list bearing the name and address of the person who maintains the residence.

 

Immunization Records

  • Immunization records are required unless the parent signs the immunization waiver form.
  • ARS 15-872: Arizona law requires that a student shall be suspended and not allowed to attend school without submitting proof of required immunizations, absent an applicable immunization exemption. Immunization records should be submitted as a part of the admission application.
  • Student may be enrolled without immunization records but may be withdrawn if after 10 consecutive days of suspensions the parent does not turn in the immunization records or waiver.

Admission of Students to Kindergarten

 

Any student enrolling in kindergarten must be five (5) years old on or before September 1 in the school year of attending the school. If the student turns five (5) after September 1 of the year of attendance but before January 1, the Principal shall determine whether or not to offer admission. The admission offer shall be based on the sole discretion of the principal.

Such determination will be based upon a maturity and academic skills assessment and one or more consultations with the parent(s), guardian(s), the child, the teacher, and the school principal.

ARS 15-821 prohibits the admission of any student into a public kindergarten program who does not turn five by January 1st of the year of attendance.

 

Diagnostic or Placement Tests

We do not condition enrollment of potential applications based on the results from any test of ability or achievement.

During the first come, first served period as well as for students admitted and offered enrollment through the Lottery, the school may determine through placement testing which grade enrollment is best suited for the student. If the placement test result varies from the initial grade of admission or enrollment, the school principal may in their sole discretion offer enrollment in a different grade level to the parent and student. If the student’s enrollment grade level is determined to be lower than that for which they applied for, and AMS does not have space in the lower grade level, AMS shall provide space in the grade level of application if space is available.

 

Informational Meetings and Tours

We encourage but do not require potential students or families to attend interviews, informational meetings, or tours as a condition of admission or enrollment.

 

Enrollment Preferences

AMS shall give enrollment preference to:

  1. pupils returning to the charter school in the second or any subsequent year of its operation and to siblings of pupils already enrolled in the charter school (whether or not currently attending).
  2. children who are in foster care or meet the definition of unaccompanied youth prescribed in the McKinney-Vento homeless assistance act (42 United States Code section 11434a).

AMS shall give enrollment preference and may reserve capacity for students who:

  1. are children, grandchildren or legal wards of any of the following:

(a) employees of the school.

(b) employees of the charter holder.

(c) members of the governing body of the school.

(d) directors, officers, partners or board members of the charter holder.

AMS Prince is the only AMS school that is permitted to give preference to students who previously attended an AMS Network School or are the siblings of that pupil if the charter school previously attended by the pupil has the identical charter holder, board and governing board membership as the enrolling charter school or is managed by the same educational management organization, charter management organization or educational service provider as determined by the charter authorizer. AMS is legally required to follow this policy as a result of receiving federal CSP funds.

Definition of siblings: Applicants who are considered siblings because of a common parent/guardian or legal ward, either biologically or legally through adoption, and foster children who have a sibling already enrolled or attending the school at the time of enrollment, are entitled to a sibling preference during the open enrollment and outside of the open enrollment period.

The following categories do not receive enrollment preferences:

  • children of siblings admitted, but not enrolled or attending the school
  • children who live in the same household but do not share a common biological or legal parent/guardian or legal ward or siblings and children of alumni/ae as well as siblings of applicants who have been accepted for admission but are not yet attending (including twins)
  • foster children must share a common parent/guardian or legal ward to receive preference

Homeless children do not have preference, however, are exempt from the obligation to produce some or all of the records and information normally required for enrollment, as required by law. Additionally, they are not required to meet the timelines for document submission herein.

 

Waitlist and Lottery

Students who enter the lottery but do not gain admission or who later apply for admission for grade levels in which there is no room will be maintained on a waitlist. During the lottery day, two lotteries are performed: first, a lottery for each priority preference group and subsequently a lottery for any remaining spots with no applicable enrollment priorities. Within each priority category, applicants are sorted and numbered in random order for selection. Waitlist applications do not roll over from one year to the next.

Waitlisted students will be called in the order of their application and offered admission and may be purged from the waitlist if the parent does not complete the enrollment application within 5 days.

 

Change of Student Preference on a Waitlist

It is important to note that positions of names on a waitlist are not static because enrollment preferences change. There are many scenarios in which the enrollment preference of a student on the waitlist may change. Students with a new sibling preference—for example, once the sibling of a student on the waitlist begins attending the charter school—would move ahead of students who do not have a sibling preference.

 

Expelled Students

We do not admit students who were expelled from other schools or are in the process of being expelled

 

AMS Network Schools

AMS network schools currently include Academy of Math and Science – Prince, Academy of Math and Science – MASSA, Academy of Math and Science Flower, Academy of Math and Science Camelback, Academy of Math and Science Desert Sky, Academy of Math and Science Glendale, Academy of Math and Science Peoria Advanced, and other campuses as may be added to the AMS network affiliated with AMS through Governing Board or Corporate Board membership or common management company.

 

Parental Rights and Educational Decision-Making:

AMS complies with all applicable court orders. For parents who have joint educational decision-making authority for their child, AMS may rely and act upon the decision of either parent unless we are aware that the parents disagree about that decision. If parents with joint educational decision-making authority disagree about an educational decision for their child, including a decision about enrollment, AMS will maintain the status-quo and require the mutual agreement of the parents before acting.

 

NOTICE OF NON-DISCRIMINATION

In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education  Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination  Act  of 1975, Title II of the Americans with Disabilities Act of 1990, the Boy Scouts of America Equal Access Act and applicable state law, AMS does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, disability, gender identity or expression, or any other classification protected by law in any of its business activities, including its educational programs and activities which comply fully with the requirements of state and federal law and Title  IX.